Feeling Like You Have too Much to Do?

If you’ve ever played baseball, and swung a bat, you know that what matters is not so much how hard you swing, but hitting the ball with the sweet spot of the bat. What you need to do with your task list is hit it with the sweet spot of the bat—find the tasks that have the most impact, that matter most to your life. Choose carefully, because you only have so much room in your life.

By Leo Babauta

We are overwhelmed.

One of the biggest frustrations many of us feel is having too much to do, and feeling like we don’t have enough time to do it. Of course, having “not enough time” is just a feeling—we all have the same amount of time, but we often fill up the container of our days with too much stuff.

The problem is having too much stuff to fit into a small container (24 hours). If we look at task management and time management as simply a container organization problem, it becomes simpler.

How do we fit all of the stuff we have to do into our small container? By simplifying. And letting go.

I promise, with this two-step process, you’ll be able to deal with the problem of “too much to do, not enough time.”

Simplifying Our Tasks

When we realize we’re trying to fit too much stuff (tasks, errands, obligations) into a small container (24 hours), it becomes obvious that we can’t get a bigger container…so we have to get rid of some stuff. It just won’t all fit.

We do that by simplifying what we have to do.

Mindfulness is a helpful too here: pay attention to all the things you do today and tomorrow, and try to notice all the things you’re fitting into the container of your day. What websites are you going to in the morning? In the evening? What games are you playing on your phone? What are you reading? What busy-work are you doing? How much time are you spending in email, on Facebook, on Twitter, on Instagram? How much time on blogs, online shopping sites, Youtube?

How much TV are you watching? How much time do you spend cleaning, maintaining your personal hygiene, taking care of other people? How much time driving around or commuting? What are you spending the valuable commodity of your attention on?

What you might realize is that you’re fitting a lot of junk into the container. Toss some of that out. Ban yourself from certain sites or apps until you’ve done a few really important tasks.

Notice also that you’re committed to a lot of things. Those commitments are filling up your life. Start getting out of some of them, and saying “no” to new ones.

Now look at your task list: how many of those things can you reasonably do today? I say three. If you could only do three things today, which would be the most important?

If you’ve ever played baseball, and swung a bat, you know that what matters is not so much how hard you swing, but hitting the ball with the sweet spot of the bat. What you need to do with your task list is hit it with the sweet spot of the bat—find the tasks that have the most impact, that matter most to your life. Choose carefully, because you only have so much room in your life.

Now ask yourself this: which task would you do if you could only do one task today? That should be what you put your focus on next. Just that one task. You can’t do your entire list today, and you can’t do your top three tasks right now. So just focus on one important task.

Clear everything else away, and focus on that.

By picking your tasks carefully, you’re taking care with the container of your time. You can pick important tasks or joyful ones, but you’re being conscious about the choices. You’re treating it like the precious gift that it is: limited, valuable, to be filled with the best things, and not overstuffed.

The Art of Letting Go

What about all the other stuff you want to do (or feel you need to do)? What if it doesn’t fit into the container?

This is where the joyful art of letting go becomes useful.

You have too many things to fit into your container, and you’ve decided to only put the important and beautiful things into the container. That means a bunch of things you think you “should” do are not going to fit.

You can get to those later, or you can not do them. Either way, they won’t fit into today’s container.

This in itself is not a problem, but it only becomes a problem when you are frustrated that you can’t fit it all in. Your frustration comes from an ideal that you should be able to do it all, that you should be able to do everything on your list. Plus more: you want to travel, workout, meditate, learn a new skill, read more, be the perfect spouse (or find a spouse), be the perfect parent/friend/sibling, draw or create music, and so on.

Your ideals don’t match with reality. The reality is that you can’t do this all today, or even this week. You can choose to do some of them, but the others will have to wait, or not get done at all.

Since you can’t get a bigger container, you need to adjust your ideals. The ideal you choose to have can be this: that this moment be exactly as it is. The old ideal is one that you can toss into the ocean, as it was harming you (causing frustration). Let it go with joy and relief.

The new ideal is that this moment is perfect, and it deserves to be in your container.

Previously published at Zen Habits

Leo Babauta is a regular guy, a father of six kids, a husband, a writer from Guam (now living in San Francisco). He eats vegan food, writes, runs, and reads. He is the founder of Zen Habits which is about finding simplicity and mindfulness in the daily chaos of our lives. It’s about clearing the clutter so we can focus on what’s important, create something amazing, find happiness.

 

 

Photo: Pixabay

Editor: Dana Gornall

Did you like this post? You might also like:

 

What is Gestalt?

  By Nina Rubin   If you want to become whole, Let yourself be partial. If you want to become straight, Let yourself be crooked. – Tao Te Ching, verse 22. It recently occurred to me that many of my readers don’t know too much about my work as a Gestalt Coach...

Vegan in the Middle

  By Dana Gornall Becoming vegan was pretty easy for me. I wouldn't have thought so. If someone had asked me before I made that choice---a year earlier or perhaps five years earlier---I would have said I couldn't do it. Growing up as picky eater whose main...

The Flatness of Being.

  By Dana Gornall There is a middle space that I often find myself in. I have written about it before---sometimes, I have found comfort there. The good thing is that the lows aren't very low in this space, yet the highs aren't very high either. At times I wonder...

Living with a Chronic Illness & Finding Gratitude.

  By Deb Avery Contrary to modern day culture, having an illness does not mean we are a failure. Being sick does not mean we are bad people making bad decisions, or that karma has come back to bite us in the butt. Being sick is much like everything else in the...

Comments

comments

Latest posts by The Tattooed Buddha (see all)